CAPITAL OUTLAY COMMITTEE

                                                    OCTOBER 25, 2012

                                                            MINUTES

The meeting of the Capital Outlay Committee was held at 7:00 pm in the Selectmen's Meeting room and was called to order at 7:00 p.m. by Chair Paul Linehan.

Members Present:

Chair:                          Paul Linehan

Board of Selectmen:   Walter Joe Roach and William A. Heitin

Finance Committee:    Brian Fitzgerald and Gordon Gladstone

School Committee:     Veronica Wiseman and Katie Currul-Dykerman

Planning Board:          Allan Robbins and David Milowe

Others Present:

Finance Director:        Bill Fowler (ex-officio)

Town Administrator:  Benjamin E. Puritz (ex-officio)

Ass’t Supt. for Finance & Administration:  Glenn A. Brand

Director of School Dept. of Maintenance and Operations – Ken Wertz

SECTION I:  Administrative Items

1.  Chair Paul Linehan requested that the Capital Outlay Committee  

     members introduce themselves.

2. Approval of May 17, 2012 Minutes

VOTED:  (5-0-1)   Voted to accept the meeting minutes of May 17, 2012

SECTION II: General Business

1.  Review Mission Statement, COC Guidelines and Definitions

a.  P. Linehan read to the Committee the Mission Statement and          presented the COC the policies and procedures;

b.  P. Linehan discussed the Debt Reduction Plan (formerly 

referred to as Debt Paydown Plan) and the Budget Guidelines;                 

            c.  Also discussed were the definitions of the following:

· COC Request Minimum Qualifications - $10,000 value, 5-year term

· Inside, non-exempt debt (capital borrowing);

· Excluded debt;

· 5, 10 & 20 year borrowing;

· Bond rating;

·  Bundling.

2. High School Track Discussion (Schools)

Ass’t Supt. for Finance & Administration, Glenn A. Brand, began   

      by saying that there are three (3) items for discussion this evening:

a. PowerPoint presentation;

b. Memo distributed to the School Committee June 2012 that provides a summary of the history of the track at the Sharon High School;

c. A PDF of a report completed by Gale & Associates in late May  that evaluated the track at SHS.

Mr. Brand gave a brief history of the SHS track.  The 1997 surface was installed by Cape and Island Tennis & Track (CITT) of Pocasset, MA.  According to CITT, the specified surfacing system was not installed.  Instead of the sprayed urethane surface specified, there was a change to install a .5 inch built-up “rake and spray” surface by Gencor Products using generic SBR latex binders.  This relatively inexpensive binder can result in inconsistent applications that tend to have areas of saturated, relatively impervious track surfacing.

§ A resurfacing of the existing track was completed by CITT in 2010 as a capital project for $63,000;

§ May 2011 pervasion bubbling began to occur on surface;

§ CITT was notified and has made repairs to a number of areas since last June;

§ Fall of 2011 CITT was contacted to have track replaced under warranty;

§ CITT provided their opinion re warranty in a letter dated November 2011 (memo attached to minutes);

§ Gale & Associates was asked to do an evaluation of the track which is on a PDF file of the findings – Track surface is not economically repairable given the extent of the delamination failure and the only appropriate way to renovate the track would have been to remove existing surface and replace it with a new surface as recommended by CITT;

§ Gale & Associates Study Recommendation:  Replace surface per the CITT proposal for approximately $143,000 ($75,000 milling and new asphalt and $68,000 for cost of materials for new surface.

It is the policy of the Capital Outlay Committee not to vote on anything submitted the same night as it is presented.  There will be deliberation and voting on this item at the next scheduled COC meeting.

3.  Rattlesnake Property Discussion (W. Heitin)

            Withdrawn

4.  Future Meeting and Agenda Items

Next Meeting - November 1, 2012 Thursday, 7:00 p.m.

                                           Selectmen's Meeting Room

MOTION:  To adjourn the meeting at 8:40 p.m. – (8-0-0)